Why use cloud-based payroll?

Our cloud-based system is efficient, secure and reliable, and – unlike other business software - doesn’t involve an eye-watering upfront cost to implement, says Jenny Diamond from Small Business Payroll. .

Imagine a software system that could streamline your operation and take the headache out of payroll? Now imagine you could access it from anywhere from as little as €275 a year for up for five employees. Read on to discover why you need to get your head (and your payroll) in the cloud.

1. You don’t need internal payroll staff

Forget forking out for an internal payroll department or overpaying your accountant to run your payroll. Once you are set up on our cloud-based payroll system all you need to do is pay your staff the net amount advised on the summary we provide each pay period.

2. You can control everything in one place

Once you are set up on our cloud-based payroll system, you can login at any time via the member's area on our website and see all pay summaries to date, manage annual leave and approve timesheets. All you need is an internet connection.

3. It’s easier for employees

Your employees can download our specialist app (available on Apple or Android) and view payslips, submit timesheets and holiday requests remotely. They will also get a notification when a new payslip is available. This is a big bonus for employees who are working remotely or from other locations as they have access to the same information they would if they were in the office.

4. It’s secure

You can be confident that our cloud-based system securely backs-up all your payroll. As you or your employees browse the online dashboards, our software providers ensure you are protected against data injection, authentication hacking, cross site scripting, exposure flaws, request forgery, and the many other types of vulnerabilities.

5. It’s low maintenance

Once our clients embrace our cloud-based payroll system, they never look back. Free from the complexities of manually calculating tax/PRSI/USC and filing returns, they have more time to concentrate on growing their business. And you could too. To get started, all you need to do is supply us with your employee details and how much you want to pay them and how often. We’ll do the rest including dealing with Revenue on your behalf.

6. It’s compatible with most cloud-based accountancy packages

Whether you use Quickbooks, Sage or Xero to keep track of your outgoings, our payroll service can work in sync with your existing accountancy package. We’ll send you a file with the payroll details and all you have to do is upload it directly onto Quickbooks, Sage or Xero.

7. There is no maintenance fee

Our software providers update our system as often as needed. It advances with your business. Not only do you not need to invest in servers and hardware to store your payroll details securely, but you don’t need to spend money on IT specialists making sure your system is up-to-date and customised to your needs.

8. Employee data is at your fingertips

Our payroll service is about more than calculating salary. We can securely store employee records in one place, including annual leave, time sheets and pay summaries to date. You can track and manage this information from anywhere, while our employee portal reduces the need for back-and-forth emails with staff.

9. You can ensure your business stays compliant

Our cloud-based system allows you to quickly adapt as the law changes. For example, under the Irish Government’s new statutory sick pay scheme, employers must pay sick pay at a rate of 70% of an employee’s wage, capped at €110. We’ll update your employee records accordingly to ensure you stay compliant with the law.

10. Paperwork is automatically digitised

With our self-service portals for employers and employees, you can manage annual and approve time sheets, while your employees can view payslips, submit timesheets and holiday requests. No extra paperwork, no spreadsheets. Prefer to have payslips securely emailed? No problem! Just let us know at any point and we will arrange this for you instead.

Why not try our cloud-based system today? Contact the Small Business Payroll team and request an information pack today.